Temporary Visa: for Business (Business Trips, Conferences, etc.)
2026/5/18
We only accept applications from persons residing in Bavaria or Baden-Wurttemberg.
If you do not live in our area, please check here where you should apply.
The information on this page is only valid for applications in Munich.
If you do not live in our area, please check here where you should apply.
The information on this page is only valid for applications in Munich.
Important Information
▸ Please do not staple documents, but hand in loose papers, and please take off any passport cover!
▸ Please do not use erasable pens to fill out the forms.
▸ Application documents should be in English, German or Japanese. Documents in other languages should be handed in together with a translation (at least by yourself).
▸ The processing of your application can start only after all documents are submitted completely and correctly.
▸ The Consulate reserves the right to request additional documents after reviewing your application.
▸ Please do not use erasable pens to fill out the forms.
▸ Application documents should be in English, German or Japanese. Documents in other languages should be handed in together with a translation (at least by yourself).
▸ The processing of your application can start only after all documents are submitted completely and correctly.
▸ The Consulate reserves the right to request additional documents after reviewing your application.
Necessary Documents - Business Visa
All documents not requested in original should be handed in as copies (in DIN A4 format).
1. valid passport (original + copy)
- instructions for the passport copy
- when applying by post: copy only (Only for persons not living near Munich! Details here.)
- with at least 1 full free page
2. application form (completed and with original sign)
* Citizens of Russia, Ukraine, Georgia and all other NIS states have to submit two application forms. (Full list here.)
- The sign should not be printed or digital.
- detailed information on how to fill out the form: FAQ
3. recent passport photo (full-frontal view of face, no scans or copied photos)
* Citizens of Russia, Ukraine, Georgia and all other NIS states have to submit two photos. (Full list here.)
- not older than 6 months
- size: 35 x 45 mm to 45 x 45 mm
4. copy of the German residence permit
- front and back (The whole card must be visible.)
- A temporary permit ("Fiktionsbescheinigung") is also accepted, as long as it allows re-entry to Germany.
- The residence permit (or Fiktionsbescheinigung) must be valid until after your return to Germany!
5. delegation letter by employer in Germany
- letter without given format
- in English on the employer's letter head and with sign, confirming:
• employment (Period? Position?)
• dates and purpose of the trip
• contact in Japan
• coverage of costs during the trip *
* If your employer does not cover the costs, please contact us and describe the situation, so we can tell you which alternative documents are needed.
6. invitation letter from Japan (English / Japanese)
- a copy or printed scan is sufficient
- Other formats are acceptable, if they are addressed to the applicant and contain all relevant information.
7. schedule of stay (English / Japanese)
- detailed plan including: arrival and departure dates, planned activities, name and contact data of your accommodation or the Japanese contact
- can be filled out by the Japanese contact
- example to help fill out the plan
8. non-binding flight plan
- reservation or overview of the flights you are planning to take (e.g. screenshot with details of the flights)
- in- and outbound flight
Do you have any questions about the application documents?
You can find many answers in our ▸ FAQ! There is also some information about multiple-entry visas.
1. valid passport (original + copy)
- instructions for the passport copy
- when applying by post: copy only (Only for persons not living near Munich! Details here.)
- with at least 1 full free page
2. application form (completed and with original sign)
* Citizens of Russia, Ukraine, Georgia and all other NIS states have to submit two application forms. (Full list here.)
- The sign should not be printed or digital.
- detailed information on how to fill out the form: FAQ
3. recent passport photo (full-frontal view of face, no scans or copied photos)
* Citizens of Russia, Ukraine, Georgia and all other NIS states have to submit two photos. (Full list here.)
- not older than 6 months
- size: 35 x 45 mm to 45 x 45 mm
4. copy of the German residence permit
- front and back (The whole card must be visible.)
- A temporary permit ("Fiktionsbescheinigung") is also accepted, as long as it allows re-entry to Germany.
- The residence permit (or Fiktionsbescheinigung) must be valid until after your return to Germany!
5. delegation letter by employer in Germany
- letter without given format
- in English on the employer's letter head and with sign, confirming:
• employment (Period? Position?)
• dates and purpose of the trip
• contact in Japan
• coverage of costs during the trip *
* If your employer does not cover the costs, please contact us and describe the situation, so we can tell you which alternative documents are needed.
6. invitation letter from Japan (English / Japanese)
- a copy or printed scan is sufficient
- Other formats are acceptable, if they are addressed to the applicant and contain all relevant information.
7. schedule of stay (English / Japanese)
- detailed plan including: arrival and departure dates, planned activities, name and contact data of your accommodation or the Japanese contact
- can be filled out by the Japanese contact
- example to help fill out the plan
8. non-binding flight plan
- reservation or overview of the flights you are planning to take (e.g. screenshot with details of the flights)
- in- and outbound flight
Do you have any questions about the application documents?
You can find many answers in our ▸ FAQ! There is also some information about multiple-entry visas.
